NEXA TRIALS Clinical Technology Partner

NexaScheduler™

Visit windows and scheduling, automated

Replace spreadsheet trackers with protocol-aware windows, real-time alerts, and patient flow dashboards — built for coordinators running long-duration studies.

Use the live NexaScheduler™ app

This is the real working tool — not a screenshot mockup. Build protocols, add subjects, log visit dates, and run reports. Sign in when prompted, or open full screen.

Open full screen Tip: click Sample data in the app toolbar to load a demo protocol instantly.

Overview

NexaScheduler™ replaces Excel trackers and manual ± window math with protocol-aware automation. Sites get real-time visibility into who is due, at risk, or late — plus trends that improve retention and recruitment pacing.

Automated visit windows

  • Instant window calculation: Target dates, earliest/latest allowable windows, and reschedule adjustments — including fasting, labs, and imaging rules.
  • No spreadsheet maintenance: Eliminate color-coded cells and inconsistent coordinator calculations.
  • Protocol-specific logic: Built around your visit schedule, not a generic calendar.

Smart scheduling & alerts

  • Capacity visibility: See overbooked days, open slots, and equipment conflicts before they become problems.
  • At-risk patients: Flag subjects approaching window close or with repeated reschedules.
  • Dropout analytics: Spot patterns by visit week to support proactive retention.

Fast deployment

  • Go-live in about 7 days: Import existing trackers, configure windows, train coordinators, and launch.
  • No system replacement: NexaScheduler layers onto your current workflow and calendars.
  • Recruitment forecasting: Use scheduling gaps and dropout trends to pace enrollment.

Proven at Gulf Coast Research Institute

GCRI used NexaScheduler on a 52-week Phase 3 diabetes study and eliminated manual window calculations entirely — cutting scheduling conflicts 82% and improving recruitment pacing 33%.

Read the GCRI case study →

Get started

Share your protocol visit schedule — we'll show you how NexaScheduler replaces your trackers in days, not months.

Talk to our team

Ready to retire the spreadsheet?

See how NexaScheduler fits your study portfolio — from metabolic trials to long-duration protocols.

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